2024 VENDOR INFORMATION & APPLICATION

APPLICATION PROCEDURES

• Vendor may apply by submitting an application:
• Vendor fee must be paid when the application is submitted
• Applications are due no later than April 18, 2023.
• Proof of insurance, 3 copies, must be included with the application, as well as payment
• Vendors not current in their payment will not be allowed to set up
• Vendors will be required to submit a new application each market season
• No walk-ons will be permitted to participate in the AVFAM

VENDOR SPACE and POSITION ASSIGNMENT

• Vendor space will be assigned by the Market Manager. Returning vendors will be given priority when assigning space
• Each vendor will be assigned a 10 X 10 ft. space

MARKET STANDS

Each market stand must meet the following requirements:

• Stands must be set up and ready to operate by 5 PM; and removed in their entirety by 7:30 PM
• All item prices must be posted prior to the market opening and must be posted at all times
• Each vendor must have a farm/business sign posted each market day
• Vendors must ensure the safety of their displays and canopy
• Canopy must be properly weighted or tied down securely in inclement weather
• Vendor’s produce must be 80% grown by the farmer, 20% may be supplemented
• Vendors must identify any organic or supplemented products
• Vendors should strive to sell products of the highest quality and freshness
• Vendors must maintain a clean and neat stand — tables and other fixtures should be in good repair
• Each vendor is responsible for cleaning up their market site at the end of each market day
• Non-profit organizations are permitted to attend no more than 2 markets
• It is the responsibility of each vendor to remove trash that is generated from their stand and haul it away at the end of the market day
• Failure to attend scheduled market dates may result in termination of market participation
• If you are running late, or have an emergency and cannot attend, please contact Corinne Hauk, Market Manager, at 610-781-0857

MARKETING

• Vendor logos will appear on our website with contact information
• A weekly email newsletter to our growing mailing list of 2500+ names; includes specific vendor specials for the week
• An informational email sent prior to market day to apprise vendors of any news of the week
• Weekly posts to Facebook & Instagram
• Local advertising, press releases, and news outlets

REGULATORY COMPLIANCE

Regulatory Compliance Vendors are personally responsible to be in compliance with all applicable local, state, and federal regulations. These include but are not limited to:

• Covid-19 compliance for farmers market protocol as directed by Pa Board of Health
• Pesticide licensing and safe use
• Certification of scales by the department of weights and measures
• Organic certification for products claimed to be organically grown
• State sales tax where applicable • Heath and labeling regulations that apply to preserves, honey, cider, baked goods, canned goods, eggs, dairy products, meats, etc.
• Certified kitchen license if applicable

LIABILITY

Each vendor must provide a minimum of $500,000 in liability coverage and issue a certificate to:

• Antietam Valley Recreation & Community Center (AVRCC) – 905 Byram St., Reading, PA 19606
• Mt. Penn Borough Municipal Authority (MPBMA) – 200 North 25th St, Reading, PA 19606
• Antietam Valley Community Partnership (AVCP) – PO Box 3616, Reading, PA 19606

naming those bodies as “also insured”. These three certificates must be included with the application, as well as payment.

We sincerely hope you will join us. We look forward to you being a partner in our market!

For any questions about the Antietam Valley Farmers’ and Artists’ Market,
email farmersmarket@antietamvalley.org or click here for more contact information.